Support topic
Expenses tutorials.
Log costs, attribute them to projects, and watch your margin.
What is a 1099 / W-9?
A W-9 collects a contractor's tax info; a 1099 reports payments made to them. A plain-language primer for US freelancers and the people who pay them.
1099
Tax Time
W-9
See Your Real Profit After Expenses
Revenue is vanity; profit is sanity. Connect logged expenses to a project so Fee-Lion shows margin after costs, not just what landed in your account.
Expenses
Profit Margin
Reports
Prep vendor spend for 1099 season
Paid a subcontractor all year? Tally what went to each vendor before tax forms come due.
Expenses
Tax Reporting
Vendors
Split one expense across multiple projects
A bulk buy that served three jobs shouldn't land on just one. Divide it fairly so each project's margin reflects its real share.
Cost Allocation
Expenses
Project Margin
Categories vs. Tags for Expenses
Categories sort the books; tags slice them your way. Use both without overthinking it.
Expenses
Organization
Tags
Track your recurring software subscriptions as expenses
Your stack adds up. Log Adobe, hosting, and the rest as recurring expenses automatically, then watch their drag on your real profit.
Expenses
Overhead
Recurring
Attach receipts to your expenses
Snap it, attach it, forget it — the receipt rides along with the expense at tax time.
Expenses
Receipts
Tax Time
Billable vs. Non-Billable Expenses
Some costs you eat; some you pass through. Tag each one right the first time.
Billable Costs
Expenses
Project Margin
Track mileage and travel costs
Log the drive to a shoot or client site so it counts toward the job's true cost.
Expenses
Project Margin
Travel
Pass a Client Expense Through on Their Invoice
Recover costs like stock photos or travel by adding them to the client's bill.
Expenses
Invoices
Rebilling