For landscaping & lawn care businesses
Mowing routes billed monthly, patios quoted by the square foot, snow invoices that go out on time.
Weekly mowing all summer, spring and fall cleanups, paver patios, irrigation fixes and plowing when the snow comes. Fee-Lion puts the maintenance accounts on monthly auto-pay, quotes the install work with a deposit, and keeps crew time and material costs on each job.
Explore the live demo See the client portal
No signup, no password: walk around Greenway Landscape & Lawn’s workspace. Or start your free trial.
Sound familiar?
The paperwork side of the job.
- Sixty mowing accounts mean sixty invoices every month, and a missed one is a month of mowing for free.
- A $9,000 paver patio gets a handwritten number and no deposit, then the homeowner changes the shape after excavation.
- Mulch by the yard, sod by the pallet and a rented skid steer get bought on the fly and never charged back to the job.
- Snow events bill by the push or the hour, and by March nobody can reconstruct which lots were plowed when.
- Seasonal accounts stop in November and start in April, and someone has to remember to restart them.
A real example
What an estimate looks like.
Line by line, the way you’d actually quote it: quantity times rate, tax worked out for you, and the deposit collected the moment the client approves.
- Your client opens one link and approves it, paying the deposit by card.
- Approved estimates turn into invoices in one click.
- Your logo, your terms, and your line items saved for next time.
Prepared for Tom Gallagher — 9 Birchwood Way
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Excavation to 7" and haul-off of spoils 320 sq ft × $3.50 | 320 sq ft | $3.50 | $1,120.00 |
| Compacted gravel base, 4" 320 sq ft × $2.75 | 320 sq ft | $2.75 | $880.00 |
| Concrete pavers, supplied and installed on 1" sand bed 320 sq ft × $16.00 | 320 sq ft | $16.00 | $5,120.00 |
| Edge restraint, spiked 72 lf × $4.00 | 72 lf | $4.00 | $288.00 |
| Polymeric sand and final compaction 320 sq ft × $0.90 | 320 sq ft | $0.90 | $288.00 |
| Mulch refresh around patio beds, double-shredded 3 yd × $75.00 | 3 yd | $75.00 | $225.00 |
| Equipment delivery and site protection 1 ea × $250.00 | 1 ea | $250.00 | $250.00 |
Call 811 utility locate included before digging. Paver colour and pattern confirmed in writing. Three-year warranty on settling of the base. Final grading and seed around the edges included.
Sent with Fee-Lion · example document, fictional client
How Fee-Lion fits
The parts that do the heavy lifting.
Mowing plans on monthly auto-pay
Weekly service billed as a flat monthly recurring invoice, or weekly per cut if you prefer. Customers save a card once; you review drafts before they go out.
More on invoicingPause and resume with the season
Pause the mowing schedule in November and resume it in April without rebuilding it. Snow contracts can run on their own winter schedule.
More on invoicingHardscape estimates by the square foot
Excavation, base, pavers, edge restraint and polymeric sand by the sq ft or linear foot, mulch by the yard, with a deposit due at approval.
More on estimates & proposalsCrew time on the Job Clock
Tiles for Mowing, Cleanup, Install, Irrigation repair and Plowing, each with a rate. Crews tap as they switch, and hourly work bills from the log.
More on time trackingMaterials and equipment per job
Stone, sod, mulch deliveries and equipment rental go on the job as expenses, so the patio shows its real margin.
More on expense tracking & bookkeepingThe forecast for next month
The recurring forecast adds up every active plan, so you know what next month is worth before you hire the summer crew.
More on reports & insightsRequests that create the customer
A request form on your website collects the property address, the service and photos, and every new lead lands in one inbox for spring quoting.
More on request formsA day with Fee-Lion
How it actually plays out.
- April 1: mowing schedules resume. Drafts for 58 weekly accounts appear for review; auto-pay customers are charged on the 3rd.
- Walk the Gallagher backyard with a tape and stakes. EST-0924 goes out from the truck with a 30% deposit.
- He approves Thursday and pays the deposit. Order base stone and pavers; the yard's delivery ticket goes on the job as an expense.
- Crew taps Install on the Job Clock at 7, Cleanup at 3. The 811 ticket number and pattern choice live on the project.
- Patio done: convert to the final invoice with the deposit credited. He pays from the link that night.
- October: fall cleanups quoted to every mowing customer. November: pause the mowing plans, start the snow contracts.
Live demo
Click around Greenway Landscape & Lawn.
A landscape and lawn company with weekly mowing billed monthly on auto-pay, a paver patio on deposit, seasonal cleanups, irrigation repairs and snow contracts.
A real Fee-Lion workspace set up as Greenway Landscape & Lawn, with sample clients, jobs, estimates and invoices. No signup, no password. Changes are switched off, so click anything.
Questions
What people ask before they switch.
How should I bill lawn care customers?
Most mowing companies bill a flat monthly amount for weekly or biweekly service during the season instead of invoicing every cut, which smooths out short and long months. In Fee-Lion that is a monthly recurring invoice with auto-pay. If you would rather bill per cut, set the recurring invoice to weekly or every 2 weeks instead.
How much does a paver patio cost per square foot?
In many US markets an installed concrete paver patio runs roughly $15 to $35 per sq ft, depending on base depth, access, the paver, the pattern, and extras like seat walls or steps. Itemizing excavation, base, pavers and edging shows the customer why a cheap quote that skimps on the base costs more later.
What should a landscaping estimate include?
Scope and measurements, materials by quantity (pavers by sq ft, mulch by the yard, plants each), labor, equipment, disposal, utility locate, what is excluded, warranty on plants or hardscape, deposit, and how long the price holds. Seasonal work like cleanups can be quoted to all maintenance customers at once.
How do I handle seasonal clients who pause in winter?
Pause their recurring invoice at the end of the season and resume it in spring. In Fee-Lion pausing keeps the schedule, the items and the saved card intact, so nothing has to be rebuilt in April.
How do landscapers bill snow removal?
Common models are per push (per plowing event, often by inch tiers), hourly, or a seasonal contract billed monthly. Per-push or hourly work fits the Job Clock or a regular invoice at month-end; seasonal contracts fit a recurring invoice.
Your next estimate could go out tonight.
Start a 14-day free trial, no card needed, or look around Greenway Landscape & Lawn first.