Cash flow isn’t about how much you’ve invoiced — it’s about how much has actually landed. The Invoice Aging report turns a pile of unpaid invoices into a clear picture of who owes you, how much, and how far past due they really are, so you can chase the right client at the right moment instead of guessing.
What the aging report is telling you
Aging sorts every open invoice into buckets by how long it’s been overdue. That grouping is the whole point: a client who’s three days late is a friendly nudge, while one sitting in the oldest bucket is a real risk to your runway. Reading left to right, the further money drifts, the harder it usually gets to collect.
- Current — sent and not yet due. Healthy. Nothing to do but keep an eye on it.
- 1–30 days — recently overdue. A quick reminder usually clears these fast.
- 31–60 days — slipping. Time for a direct, personal follow-up.
- 61–90+ days — your at-risk pile. Prioritize these — they’re the cash you’re most likely to lose.
Glance at the bucket totals first. If most of your outstanding balance is bunched in Current and 1–30, your collections are healthy. If the older columns are fat, that’s your signal to act before it becomes a cash crunch.
Read your aging in four steps
- Open Reports in the left sidebar and choose Invoice Aging.
- Scan the bucket totals across the top to see where your outstanding money actually lives.
- Sort or skim by client to spot anyone with a balance creeping into the older columns.
- Click into an overdue invoice to send a reminder, take a partial payment, or follow up directly.
Tip: Make aging a Monday ritual. Five minutes at the start of the week catches problems while they’re still in the 1–30 bucket — and a client who pays on a gentle reminder at day 10 is far likelier to pay than one you finally chase at day 75.
Turn what you see into money in the bank
The report is the diagnosis; here’s the treatment. For each invoice that’s drifting, you have a quick move:
- Send a reminder — open the invoice and nudge the client. Most overdue invoices are simply forgotten, not refused.
- Offer a partial payment — if a client is stretched, a partial payment gets cash moving and keeps the relationship warm.
- Prevent the next one — for clients who are reliably slow, switch them to a recurring invoice with auto-pay so the money collects itself.
- Tighten your terms — if everything skews late, revisit your payment terms at Settings → Preferences and consider collecting a deposit up front on future work.
Because clients pay by card straight into your own Stripe, clearing an overdue invoice is usually one reminder and one Pay click away. Watch the older buckets shrink each week — that’s your cash flow getting healthier, in plain numbers.
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